This section provides practical advice on writing different types of document: applications, resolutions and notifications; certificates and internal certificates; correspondence (letters and e-mail); and agreements.

Each subsection offers model texts that are versions of similar original documents. Their purpose is to facilitate and standardise the institutional production of such documents in English, making them readily comprehensible to international readers. Their structure may vary from corresponding Catalan and Spanish documents.

These models may not cover all eventualities, but they will provide helpful guidelines and some useful language. When combined with advice from the other sections, they are a good start to creating your own institutional documents.

11.1 Application

11.1.1 Definition

An application is a formal request to a competent body.

11.1.2 Structure

i) Applicant’s personal details

Provide your name, family name, identity document type and number, and postal address. If relevant, provide further information such as telephone number, e-mail address, date and place of birth, etc. If you are making the application on behalf of another person, include both your personal details and those of the person you are representing.

ii) Declaration

In this section, give the reasons for the application. Introduce it with the expression I declare in bold, capital letters and followed by a colon, and write each statement on a new line beginning with a capital letter and ending with a full stop. If there are two statements or more, number them.

iii) Request

This section states the object of the application. Begin with the expression I request in bold, capital letters and followed by a colon, and write any following statements on a new line beginning with a capital letter and ending with a full stop. If there are two statements or more, number them.

iv) Supporting documents

If any documentary evidence is required, or it is in your interests to include it, list the documents you attach.

v) Signature

Sign the document. There is no need to print your name and surname because they have already been provided at the beginning.

vi) Place and date

After the signature, write the name of the town or city in which the application has been made and the date.

vii) Recipient

At the foot of the page, put the name of the unit and institution to which it is addressed.

Model application